In the times we are living in, there are hundreds of things that an employer has to take care of apart from getting talented employees. And one search on the internet that has seen significant growth, in particular, is “What Is The Best Way To Monitor Employee Attendance?”
Monitoring employee attendance has become an extremely important element for any organization, be it a full-fledged Multi-National Corporation or an upcoming startup. You might think we are overstating its importance but employee attendance directly impacts the productivity and efficiency of any organization. Whether an employee is working remotely or in an office, tracking their attendance is essential to ensure that they are doing what they are paid for. This is why we have written a blog that solely focuses on what is the best way to monitor employee attendance, the importance of employee attendance and how it can bring a change in your organisation.
Importance Of Monitoring Employee Attendance
We can not highlight the importance of monitoring employee attendance enough, but this section of the blog focuses on several reasons why monitoring employee attendance is essential.
Most importantly, monitoring your employee attendance can help your organisation ensure that all of your employees are meeting the expectations set by the organization. If you want your employees to work for X number of hours, monitoring will make sure that they have completed the number of hours at work.
Apart from that, each and every organisation worth its salt should know if any of their employees have a pattern for their leaves around public holidays or company meetings and are taking any benefits if their employer’s easiness.
Last in this list, but not at all the least of them. Monitoring your employees can help you clear any additional claims an employee can make. For example, your employee can tell you that they came in for the meeting on Wednesday, but you can make a quick check if they actually came in that day or not by cross-checking with your employee attendance.
Methods For Monitoring Employee Attendance
There are several methods for monitoring employee attendance, including manual tracking, time and attendance software, and biometric systems. This section will give you detailed information on each of these techniques.
Manual tracking is one of the oldest methods of monitoring employee attendance and hence the simplest of any technique available. The method is as simple as anything can be. One person simply records the time an employee enters the office and exits the office at the end of each work day.
Most organisations do this by keeping a simple attendance register at the reception of their offices or using check sheets. While manual tracking is simple, it can not be trusted as any employee can write down the time of his choice if someone’s sole job is not taken to ensure by standing over their shoulders. Also, it takes a lot of time if you want to analyse the data physically.
Moving ahead from the physical manual tracking, time and attendance software is a digital solution for tracking employee attendance. Softwares in these categories allow employees to clock in and out using a computer or mobile device.
This information will automatically get recorded in the company servers or databases which can be checked by any authorised person. Most time and attendance software in the industry run on subscription bases and require minimum infrastructure.
Swipe cards were one of the most used methods to monitor employee attendance and other things in any organisation where employees were required to swipe their cards in swipe machines present at the entrance of the office door to record their attendance.
However, this method faded out as these machines were prone to errors, as employees could simply forget to swipe their cards or can be given to any other employee who will swipe their cards on their behalf and will record a present even if the employee has not come to the office.
Why Biometric Systems Are Great
The above-mentioned techniques are now outdated and they are not half as efficient as the biometric system to monitor employee attendance. These manual methods of tracking employee attendance are now considered outdated and have been replaced by biometric attendance monitoring systems.
As the name suggests biometric systems use biometric data, such as fingerprints, facial recognition or iris scans to take input into employee attendance which eliminates the need for manual record-keeping, reducing the risk of errors and manipulation. Biometric systems are probably the most accurate and efficient method for monitoring employee attendance among the latest systems.
And because biometric data is extremely difficult to recreate, it becomes nearly impossible for an average employee to make changes to their data and most importantly it eliminates the need for the employees to carry any physical cards to swipe or remember to make an entry on a register.
With the introduction of technology a few years ago, biometric systems to monitor employee attendance has become quite affordable and can be bought from e-commerce websites.
Though, if you are an enterprise that wants to get an effective biometric employee attendance and visitor management solution then NCheck.net is a good option to explore this technology.
Types Of Biometric Technologies
The word “biometric” refers to a system or technology that uses biological characteristics to identify any individual. Biometric identification systems can use different physical traits to confirm an individual’s identity. Using different biometric modalities can be used depending on their own strengths and weaknesses. This gives each organization can choose a different biometric technique based on their specific needs and requirements.
As all of you might have noticed, face recognition is one of the most common biometric techniques. Face recognition is an algorithm that uses an image of an employee’s face to confirm their identity which can be used to track their attendance.
The best thing about using face recognition biometric technology to monitor employee attendance is that it is fast and convenient.
Like facial recognition, fingerprint recognition uses a digital image of an employee’s fingerprint instead of their face in order to figure out their identity to monitor employee attendance.
Again, like other biometric modalities, Iris recognition uses an image of an employee’s iris to confirm their identity which can be used as a way to track their attendance.
Biometric Employee Attendance Deployment
Biometric systems that can monitor employee attendance can be deployed on-premise using the help of hardware and software once they are installed at the organisation’s on-ground premises.
Remote Deployment Using Cloud Services
Biometric Technologies can also be deployed remotely using cloud services which can help any organization to access their employee records from anywhere on this globe, the only thing they would then need is an internet connection.
The best thing about cloud-based biometric employee attendance monitoring systems is that it requires much less hardware and hence decreased costs and increased scalability and can be upgraded easily.
This blog will help you make the right decisions when it comes to monitoring employee attendance and now that you know everything about the importance of biometric attendance systems, you should get these biometric systems implemented at your organisation as soon as possible if you want to increase efficiency as well as the security of your company.
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